Privacy Policy

1. Who we are

This Privacy Policy applies to the Reminote mobile app and these support pages (the “Service”). “Reminote”, “we”, “us”, and “our” mean the operator of the Service. Country of operation: Turkey.

By using Reminote you agree to this policy. If you do not agree, please do not use the app.

2. What Reminote does

Reminote is a voice-note app. You record on the device, we transcribe what you said, then pull out a title, summary, tasks, reminders, and flashcards. You can also summarize a PDF that already has selectable text. Notes, todos, and audio files are stored in the app on that phone — not in a Reminote cloud database.

Premium (weekly, monthly, or yearly) unlocks the app. Purchases go through the App Store and RevenueCat.

3. Information we collect

On your device

The first launch writes a random device ID into the phone’s secure storage. Every local SQLite row is keyed by that ID. That is the local account — there is no Reminote login.

When you record, an AAC/m4a file is saved under the app’s documents folder. Transcripts, summaries, todos, flashcards, and related metadata are saved in SQLite on the same device. Deleting a note in the app removes its audio file.

Optional local data includes your display name, language choice, notification permission, whether you allowed OpenAI processing, and whether a suggested task was added to Todos.

Microphone and notifications

The microphone is used only when you start a recording. Local notifications are scheduled only for tasks you accept that have a due or reminder time. You can revoke either permission in system settings.

AI processing (OpenAI)

Reminote uses a third-party AI service: OpenAI (openai.com). Nothing is sent there until you tap Allow in the in-app permission dialog. That dialog names OpenAI, lists what will be sent, and is shown the first time you start a recording, pick a PDF to summarize, or reprocess a note. After you Allow, the choice is stored on this device and we do not ask again.

If you tap Not now, the recording or PDF flow stops. No audio or text is sent.

What is sent, how, and why:

• Voice recordings — the AAC/m4a audio file is sent over HTTPS to OpenAI Whisper to produce a transcript. The transcript is then sent over HTTPS to OpenAI GPT, together with a language hint and the current timestamp, to produce a title, summary, tasks, and flashcards.
• PDF notes — selectable text is extracted on the device, then that text (plus a language hint and timestamp) is sent over HTTPS to OpenAI GPT for the same structuring. Image-only PDFs are not sent.

OpenAI returns JSON (title, summary, todos, flashcards, and similar fields). After processing, notes stay in Reminote on your phone. OpenAI receives this data only to fulfill the request you started — we do not sell it and we do not upload your full library.

OpenAI processes that data under its API terms and privacy policy. We require that this processing provide the same or equal protection as described here: the data is used as a processor to complete your transcription or extraction request, not as Reminote marketing data.

The OpenAI API key used in some builds is injected at compile time and is not shown in the UI. A store release should call OpenAI from your own backend; until then, processing still happens from the device to OpenAI.

Do not record information you are not allowed to share with a processor, including secrets or other people’s private data without a lawful basis.

Purchases

Subscriptions are processed by Apple. RevenueCat tells the app whether Premium is active, using the device ID as the app user ID. We do not receive your full payment card details.

Support messages

If you email us from the Contact page, we receive the name, address, and message you send so we can reply.

What we do not need

Reminote does not require your legal name, home address, contacts, or precise location. We do not run an advertising SDK for a tracking profile. We do not upload your full note library to a Reminote server.

4. How we use information

• To transcribe recordings and structure notes, todos, and flashcards — after in-app permission — by sending the audio or text described above to OpenAI
• To remember that you allowed that processing, on this device only
• To keep that content on the device and schedule local reminders
• To check Premium status and restore purchases
• To answer support and privacy requests
• To keep the app working, debug failures, and follow App Store rules

5. Where data is stored

• Your device — audio files, SQLite (notes, todos, flashcards), secure-storage device ID, and local preferences
• OpenAI — audio and/or text for the transcription and extraction request you started
• Apple — App Store billing and subscription restoration
• RevenueCat — whether the device ID has an active subscription

OpenAI, Apple, and RevenueCat may process data outside Turkey, including the United States. When that happens we rely on their published safeguards and on your use of the Service.

6. How long we keep data

On-device notes and audio stay until you delete them, or until you remove the app (which deletes local files). OpenAI processes each request to fulfill it; we do not keep a Reminote copy of your library on our own servers because we do not operate one.

Support emails are kept as long as needed to resolve the request. Purchase records may be retained as required by Apple or by law.

To delete data we control from a support request, contact us. We will handle it within 30 days unless a longer period is legally required.

7. Sharing

We do not sell your recordings or personal information. We share data only with:

• OpenAI — audio (Whisper) and transcript or PDF text (GPT), only after you Allow in the app, to transcribe and structure that note. OpenAI’s API terms and privacy policy require protection of that data comparable to this policy for the purpose of fulfilling the request
• Apple and RevenueCat — billing and whether Premium is active, under their terms
• Authorities when required by law or to protect users and the Service
• A successor if the Service is transferred, in which case we will notify users when reasonably possible

8. Your rights

Depending on where you live (including GDPR in the EEA/UK and KVKK in Turkey), you may have the right to:

• Learn whether we process your personal data and obtain a copy
• Correct inaccurate data
• Request deletion or restriction of processing
• Object to certain processing
• Withdraw consent where processing is based on consent
• Lodge a complaint with a supervisory authority

Much of your Reminote data is already on the device: delete a note to remove its audio, or uninstall the app. For anything we hold from a support email or purchase, use the Contact page and include your App Store receipt if the request is about Premium.

9. Children’s privacy

Reminote is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has used the Service, contact us and we will delete related data we control.

10. Security

Audio and transcripts stay on the device except when you process a note after allowing OpenAI, in which case they travel to OpenAI over HTTPS. The local device ID is stored in the platform secure store. Your Allow choice is stored in local preferences. No method of transmission or storage is completely secure. Keep the phone locked, and do not record secrets you do not want sent for transcription.

11. Third-party terms

The Service may link to Apple’s standard EULA, the App Store, OpenAI, or RevenueCat. Their practices are their own. OpenAI’s use of API data is described in OpenAI’s privacy policy and API terms. We use OpenAI only as a processor for the requests you allow in the app, and we require that this processing provide the same or equal protection described in this policy.

12. Changes

We may update this policy from time to time. The latest version will always be published on this page with a new “Last updated” date. Material changes may also be mentioned in the app when practical.